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Saker Contact Information
Lady Ines Alfón
Sheryl Niemann
8339 Antioch Road
Overland Park, KS 66212
913-544-2436 (no calls after 9 PM please) |
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General Information
Updated
10/31/2007
A
heraldic submission consists of a number of forms and, in most cases, a fee.
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How much does it cost to register my
heraldry?
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How much paperwork will I need
to do? How many forms must I send?
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Do I have to document the name I
want? Do I have to prove it is real?
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Do I have to document the device
or badge I want?
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What do I do with all these
forms now that I have them filled out?
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Now that I have sent off all
this paper to Saker, what happens next?
Fees
| Almost all submissions require a
fee. The exception is a resubmission made within one year of the postmark on the
written notification sent to you or 13 months from the date on the
letter sent by the College of Arms. These do not require a fee. The current cost is $9 per element
submitted. |
Each of these submissions is a
separate element that requires a fee:
| Name |
– New |
|
Name |
– Change |
| Device |
– New |
|
Device |
– Change |
| Badge |
– New |
|
Badge |
– Change |
| Alternate Name |
– New |
|
Alternate Name |
– Change |
| Group Name |
– New |
|
Group Name |
– Change |
| Group Device |
– New |
|
Group Device |
– Change |
| Group Badge |
– New |
|
Group Badge |
– Change |
| Group Order Name |
– New |
.......... |
Group Order Name |
– Change |
Each of these submissions is a
separate element that does NOT require a fee*:
| Name |
– Resubmission |
|
Group Name |
– Resubmission |
| Device |
– Resubmission |
|
Group Device |
– Resubmission |
| Badge |
– Resubmission |
|
Group Badge |
– Resubmission |
| Alternate Name |
– Resubmission |
.......... |
Group Order Name |
– Resubmission |
* = If
made within one year of the date of notification of return.
If going through a local group, the
group may keep $2 per element and forward $7 per element to Saker.
If submitting directly to the Kingdom Saker Herald Office, all of the $9 per
element is sent.
(The Kingdom Office gets to keep the $2 normally taken by the local office.).
Checks sent to the Kingdom Office should
be made out to: SCA, Inc - Kingdom of Calontir / Heralds.
Checks from an SCA group need to be accompanied by the Calontir Transfer Form.
Number of Forms
| Name Submission:
Make:
- 4 copies of name form
- 4 copies of all documentation for name elements
Send to Saker:
- 2 copies of name form
- 2 copies of all documentation for name elements
Give to Local Group Herald (if there is one):
- 1 copy of name form
- 1 copy of all documentation for name elements
Keep for your records:
- 1 copy of name form
- 1 copy of all documentation for name elements
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| Device Submission:
Make:
- 5 colored copies of
device form
- 3 non-colored (line drawing
only) copies of device form
- 5 copies of all documentation for device elements that are not standard
charges
Send to Saker:
- 3 colored copies of device form
- 1 non-colored (line drawing only) copy of device form
- 3 copies of all documentation for device elements that
are not standard charges
Give to Local Group Herald (if there is one):
- 1 colored copy of device form
- 1 non-colored (line drawing only) copy of device form
- 1 copy of all documentation for device elements that are
not standard charges
Keep for your records:
- 1 colored copy of device form
- 1 non-colored (line drawing only) copy of device form
- 1 copy of all documentation for device elements that are
not standard charges
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| Badge Submission:
Make:
- 5 colored copies of
badge form
- 3 non-colored (line drawing
only) copies of badge form
- 5 copies of all documentation for
badge elements that are not standard
charges
Send to Saker:
- 3 colored copies of
badge form
- 1 non-colored (line drawing only) copy of
badge form
- 3 copies of all documentation for
badge elements that are
not standard charges
Give to Local Group Herald (if there is one):
- 1 colored copy of
badge form
- 1 non-colored (line drawing only) copy of
badge form
- 1 copy of all documentation for
badge elements that are
not standard charges
Keep for your records:
- 1 colored copy of
badge form
- 1 non-colored (line drawing only) copy of
badge form
- 1 copy of all documentation for
badge elements that are
not standard charges
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Name Documentation
| All submitted name elements must have
some kind of documentation, even if they are very common names. If the name can
be found in one of the books considered "standard references" by the SCA College
of Arms for which no photocopies are necessary, then all you have to do is cite
on the name form the header spellings, page numbers, and pertinent information
(including all spellings and dates) of the submitted name elements. A listing of
sources that do not need photocopies can be found at:
http://www.sca.org/heraldry/laurel/admin.html#APPENDIX_H If a name element is found in a source
other than these “standard references”, documentation must be provided in the
form of photocopies of the book’s title page and the publication information
page. (That's usually on the back of the title page. It has the publisher,
edition, date, ISBN, etc.) Also make copies ONLY
of the pages that show the name
element you are documenting. Underlining pertinent passages (or marking them in
the margins) is encouraged. Highlighting is not recommended due to the loss of
information when the items are scanned.
If the source for the name
documentation is from one of the acceptable websites (such as the Academy of
Saint Gabriel), you need to provide copies from the site with URLs. You do not
have to copy the entire site, merely the first page and any pertinent pages with
the info you are referring to highlighted.
If an element from a submitter’s modern
name in being used in their SCA name, it must be in the same 'place' in the
names. For example, if a submitter is legally named 'John Richards', they can
use their modern name to document 'Stephan Richards', but not 'Richard Smith'.
If an element from a submitter’s modern name is being used, photocopies of their
birth certificate or driver's license must be include with the submission.
(Please remember to black out important numbers on personal identification, such
as drivers' license number or SSN. That part is not needed.) If the modern
element to be used is a middle name, it can only be used as a first name if it
was not used in period as a last name. Many second position names in period were
not personal names, rather surnames.
Please send 2 copies of all
documentation to the Kingdom Office with the submission.
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Device/Badge Documentation
| This is rarely needed…but if a device
or badge is utilizing a charge/object that has not been registered before, it
may be necessary to document that the charge/object was known during the Middle
Ages. If this is the case, photocopies from the sources must be submitted
including any book’s title page, publication information page and pages
picturing and talking about the charge/object.
Please send 3 copies of all
documentation to the Kingdom Office with the submission.
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Where to Send Submissions
Submissions
(with the appropriate fees) are normally submitted through your local
group herald.
However, submissions can also be submitted directly to the Kingdom Saker Herald
Office.
Click here for the
Saker Herald Contact Info |
What happens to a submission once it is sent in?
| A submission goes through two levels of
processing: Kingdom Level and Society (Laurel) Level.
The general process works thus:
- The submitter (may be with the help of a consulting herald)
gathers the submission forms and necessary fees into a packet.
- This submission packet is given to the local group herald or
the consulting herald.
- The packet is then sent to the Kingdom Saker Herald's Office.
- Once checked in, the packet is reviewed to make sure the
paperwork is filled out properly and all necessary fees are
included.
- The submission elements are then entered into an Internal
Letter of Intent (ILoI).
- The ILoI is then distributed among the Kingdom of Calontir
College of Heralds and other participating commenters.
- Commenters will send their suggestions for corrections,
notices of conflict, or additional documentation inclusions to the
Kingdom Saker Herald's Office.
- The Kingdom Saker Herald's Office reviews the internal
commentary and uses this to decide on Kingdom action for each
submission element.
- Elements that are not pended or returned are assembled into
an External Letter of Intent (ELoI).
- The ELoI and copies of all submission forms are sent to the
Laurel Sovereign of Arms and the ELoI is distributed to the SCA
College of Arms staff and commenters.
- The CoA commenters will send their suggestions for
corrections, notices of conflict, or additional documentation
inclusions to the Laurel Sovereign.
- The Laurel Sovereign and Laurel Staff hold a conference and
make decisions based upon the RfS and commentary.
- The decisions are announced in a Letter of Acceptances and
Returns (LoAR).
- The results of the LoAR are posted on the Saker Herald
website. Any returns will be notified.
Information on the status of
submissions sent to the Kingdom Herald’s Office can be found on the
Status Pages.
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